Executive Assistant – St. Jerome Institute – Hyattsville, MD

JOB DESCRIPTION

The Executive Assistant position offers an exceptional opportunity to lead and contribute to a unique academy founding. While experience is preferred, the St. Jerome Institute is seeking an individual who is passionate and committed to serving students and families in the spirit of a Christocentric liberal arts academy.

Duties & Responsibilities:

-Answer and manage incoming communications efficiently and professionally

-Receive and interact professionally with parents, students, and visitors

-Represent the vision and mission of the St. Jerome Institute with articulation and cheerfulness

-Prepare and edit correspondence, communications, presentations, and other documents

-Prepare financial statements, reports, memos, invoices, letters, and other documents

-Handle basic bookkeeping tasks

-Schedule and manage headmaster calendar

-Help prepare for meetings

-Assist in planning and coordinating events

-Manage and track annual enrollment process to include correspondence and maintenance of the student enrollment database

-File and retrieve documents and reference materials

-Record, transcribe, and distribute incoming communications

-Receive and process records requests in a timely manner

-Collect tuition and fees and issue receipts to parents

-Provide general administrative support

-Other duties as assigned

QUALIFICATIONS

-Humility and receptivity to coaching

-Joyful enthusiasm

-Aversion to gossip

-Ability to organize a daily workload by priorities

-Excellent interpersonal communication skills and the ability to build strong relationships

-Ability to organize confidential data efficiently

-Ability to communicate effectively and professionally with students, parents, co-workers, and the public at large

-Strong computer skills utilizing the full range of MS Office suite, as well as the ability to learn new software quickly

-A proactive approach to problem solving with strong decision-making skills

-Experience using social media preferred.

-Prior experience preferred

APPLICATION PROCESS

Candidates must apply by sending their resumes to pcrawford@stjeromeinstitute.org.

Please contact Headmaster Crawford for general information/questions regarding the application or hiring process.